5.3.1 Reporting population data

For general reporting on the outreach of a response an individual should be counted only once, no matter how many interventions s/he/they benefit/s from. The response team should use deductive methods to eliminate duplications in the total number of people reached by all interventions of the response. There may be two or more interventions providing assistance to the same population groups several times over the course of a response. In this case, the number of beneficiaries may overlap and data collection by intervention can lead to double counting when reporting on the whole response. In case of an overlap between two or more sectors covering the same population, in the same area, please indicate the highest figure reached by one of the sectors.  Record figures for each sector separately for monitoring and evaluation purposes, but never add them together unless they are all geographically separate activities.

To prevent double counting, it is important to design an appropriate monitoring and reporting formats as early as possible in the response cycle to prevent double counting (see M&E guidance in the CI toolkit).

Report beneficiaries of interventions that have taken place: The planned target beneficiaries or registered people of concern cannot be reported as actual beneficiaries if they have not received the actual service or assistance planned.

For further information on how to report population data please refer to Annex 42.12