6.3.4 Vendor screening

When selected as the preferred supplier, vendors must be screened before CARE confirms an order or contract with them. Vendors should be pre-selected and screened during the EPP process. If this is not the case, then:

• request potential vendors and suppliers to complete a vendor questionnaire (Annex 12.4)
• check references, preferably from other NGOs

• screen all potential vendors against the anti-terrorism and debarred listings, for both individuals and organisations. A report of this screening process should be printed and placed in the procurement file. Note in PeopleSoft new vendors are checked by Bridger World Tracker when upon entering them in the system. Vendor is added only after successful clearance in system. CARE USA currently uses the Bridger World Tracker software. Check with your Lead Member for appropriate software.

• If you do not have a particular software tool, you may request CARE USA in Atlanta for access to CARE USA’s tool. Please contact legal@care.org.